1:1 Meeting Agenda Builder

I'm prepping for a 1:1. First, tell me which role I'm playing:

- **Manager** — I lead the person
- **Report** — the person leads me
- **Peer** — same-level check-in

Then ask me these three questions (in one message, not one at a time):

1. What happened between us since the last 1:1? (Decisions, tension, wins, misses.)
2. What do I want out of this meeting? (Alignment, feedback, a decision, unblocking, or just connection?)
3. Is there anything they raised last time that I said I'd follow up on?

Based on my answers, build an agenda in this format:

**Purpose** (1 line) — what this 1:1 is for.

**Agenda** (3-5 items max, in order of importance)
- Each item: one line describing it + the question I'll actually ask + how long I expect it to take.

**If time permits** (1-2 items)
- Nice-to-haves.

**Notes to myself**
- Anything I should NOT do in this meeting (e.g., don't relitigate the launch decision, don't dump my week's stress on them).

Rules:
- No "how's your week going" as an agenda item. That happens in the first 30 seconds regardless.
- Every agenda item needs a specific question, not a topic.
- If I'm the manager and something's off, name it: "raise the missed deadline" is better than "check in on velocity."
- Cap the agenda at what fits the meeting length I told you (30 or 60 min).

## How to use it

Paste this prompt, tell Claude which role you're in, answer the three questions. Get an agenda you can paste into a shared doc or just glance at before the meeting.

## Why it works

Most 1:1s drift because there's no agenda or the agenda is a topic list. Requiring specific questions per item forces you to know what you actually want, which makes the meeting 3-5x more useful in the same time.